Proper Etiquette – Emails to Businesses

These days, technology is booming. It’s often easier to communicate using various mobile devices available on the market rather than a laptop or PC. We found one major problem with this: professionalism is left out or forgotten when responding to emails, work chats, etc.

When communicating with businesses or leadership at work, it’s important to remember to include the proper headings (“Dear ____”), the greeting, purpose along with details, questions, and the closing (Sincerely, Regards, etc). For a solid breakdown of each of these sections, view this unaffiliated resource.

When the headings and closings are left off from emails, it marks the sender as unprofessional or even lazy. For companies that receive dozens of emails daily, a quick glance is all they can afford to size up the sender’s capability.

You may be thinking, I’ve been in communication with them already though. It takes mere seconds to include the heading and closing to an email. The inability to do so reflects poorly on the sender, especially when closings (Sincerely, etc) can be automatically inserted for every email under settings.

By using proper email etiquette, you will impress and receive a more positive response in future.

Playlists and Mood Boards

We’ve all struggled with some form of writer’s block. Either the right words just aren’t flowing, or you’ve hit a wall in terms of story progression. Sometimes the story is there, but we just don’t feel a motivation to write.  Regardless of what form your writer’s block takes, you can’t sit and wait for inspiration or motivation. If you do, your manuscript will never get written. It’s painful, but sometimes you just need to push through until you find your stride again.

While I find that storyboarding everything out definitely helps in terms of linearity, just staring at my cork board full of different colored index cards isn’t always enough to get me fully inspired. Sometimes, you just need a little something extra. 

Playlists and Mood Boards are perhaps some of my favorite tools for getting myself hyped to write. The sounds and visuals definitely help to spark the creativity when basic text on some index cards isn’t cutting it. I like hearing what my characters would be hearing in the moment – it makes me feel like I’ve stepped into their world. Youtube has been my go-to since it’s pretty simple to add songs to playlists for yourself. But a new site that I discovered was ambient-mixer.com. Not only do they already have dozens of already mixed soundscapes to choose from, there is also the option to create your own! That little bit of creativity of making your own mixes will definitely get the creativity flowing. 

As for mood boards, I find that these visuals are wonderful to look at to get in the spirit of your story. You can make one for either a scene, a chapter, or your whole novel. My go-to place is Pinterest, of course. I love to create mood boards for different chapters or characters of mine using the many aesthetic images that interest has to offer. But lately, I’ve gotten a little old school in my pursuits. I’ve taken to cutting pictures out of magazines to printing pictures straight from Pinterest and just making collages at home that I then pin to my cork board along with my notes. It’s very 1995, but it’s fun!

The Essentials of Editing

I am currently studying a Copyediting online course offered by Writers Digest. The course is amazing so far. The course covers the basics of grammar, punctuation, and spelling. The importance of writing in the active rather than the passive voice is also included. The recommended reading books are The Chicago Manual of Style, the Associated Press Style book, and the Merriam-Webster’s Dictionary.

When we write, we may sometimes forget the basic rules of using nouns and verbs instead of adjectives and adverbs. The course has been invaluable in helping me improve my writing. The course also discusses how to work as a copyeditor and how to professionally edit copy. I encourage anyone who wants to greatly improve their writing to take this course or a course like it. You don’t have to study this course just to work as an editor.

I was always scared of the book The Chicago Manual of Style. But now that I must become familiar with the book to succeed in the course, I have learned it’s not so nightmare inducing. I have learned that there is way to more to writing and editing than I ever suspected. For example, the rules on using the serial comma is one I still struggle with. But for anyone who is serious about their writing, this just may be the ticket for you.

The course offers grammar exercises and we practice editing our own writing. We edit a written assignment first on paper with a red pencil then we edit online using track changes. This teaches us how editing is done. If we make mistakes, then we learn from them and build our knowledge.

I recommend a few other good books about editing. Grammatically correct: The Essential Guide to Spelling, Style, Usage, Grammar and Punctuation by Jane Stillman. This book discusses the essential points of spelling, grammar, punctuation, and word usage. There are also exercises for the reader to do at the end of each chapter. It’s a great reference book. It is not a dry read, the author makes it fun and enjoyable.

The final book about editing that I recommend is CopyEditing: A Practical Guide by Karen Judd. This book may be out of date but it is a real gem. This is more like a training guide.

Writers must demonstrate a mastery of the English language. We know we must get our submissions past the editor’s ‘gate’ to get it into the hands of readers. But with the above suggested sources, that will not seem like such a huge task. I encourage everyone to consider studying an online course offered by Writers Digest. Or at the very least, to brush up on spelling, grammar, and punctuation. Your writing will benefit from it.

Good luck!

Why You Should Keep Improving Your Skills #3

In life, everything is constantly changing. This applies to books and their current trending genres. One week, fairies are topping the charts, but the next, Greek goddesses have taken over. Depending what genre those examples delve in, the writing is different. Gone are the days when Tolkien’s style of writing was popular. Now, stories told from a First Person POV and leaning heavily towards romance are selling the best. Those two elements can be applied to any setting and genre, but only if you know how to execute it.

Reading in your genre is the best way to see what readers are looking for. As the saying goes, readers want to read the same exact thing, but with minor changes and some originality. Once they pick up a book by you, they expect the others to be similarly written.

If you’re expecting to sell a lot of books, it’s best to stick with the current writing styles of authors topping the charts. It’s a personal decision to attempt getting a book into all of the current trends. Sliding into even one of them will drastically boost your ratings and get the attention of new readers.

At this point, you may be getting a bit defensive at the fact you should improve your skills. There is a vast difference between style and skill. Style is the art of the storytelling. Your style may always be changing or you may have nailed it down earlier on. The skill is the execution of the writing and should always be improving.

In order to succeed, your writing skills will need to constantly be advanced. There’s not enough room for the famous “show, don’t tell” speech here, but you can find our previous articles for reference: Pitfalls to Avoid: Showing vs. Telling and Show, Don’t Tell.

Continued from
Why You Still Need an Editor After Multiple Books

Why You Still Need an Editor After Multiple Books #2

A question that often comes up for seasoned authors: “do I still need an editor? I have x number of books under my belt now. Surely I can self-edit to save money and time.

Famous authors like J.K. Rowling, R.A. Salvatore, Stephen King, etc. still use their editors. Why? They’ve written multiple books and have been writing for years. Shouldn’t they be self-sufficient by now?

Writing a book and editing a book is not the same thing. That’s why an extensive process has been created for publishing. Yes, your work will definitely improve over the years if you continue honing your skills and pay attention to some of the things your editors suggest. There will still be mistakes that another pair of eyes need to catch.

You may be thinking at this point of the article that “It’s okay. I’ll have my best friend or family member read over it and it’ll provide a professional result.” This is often not the case. Even someone who reads books extensively or has an actual college degree in English won’t be able to catch all of the mistakes. Degrees are a piece of paper awarded to someone who completes courses. It doesn’t show their experience or dedication to the work.

Normally, there are three stages to editing: Structural/Developmental, Line Editing, Copy Editing. Laid out like that, it looks easy, but it’s far from simple. A manuscript is normally read through and edited a minimum of five times. Professionals who have studied current genres, story structures, sentence structures, etc. are worth having edit your story and getting it to a traditional publishing level, whether you are attempting that route or self-publishing. Readers expect professionalism and will stop reading after finding mistakes in the book.

But that’s okay. I’ve already established a reader base.” It’s extremely easy to lose readers once they realize your future books are not up to par with the others. The more books you release, the better they are expected to become. Not the opposite.

Continued from
Why You Shouldn’t Withdraw Your Submission Early

To be continued in a later blog post called
Why You Should Keep Improving Your Skills